Job Specifications
Washington, DC
$71,000 - $92,000 PA
14 hours ago
Full Time
Mid Level
Master's Degree
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Administrative Management Specialist
This position is in the Office of the Executive Secretariat (OES). The mission of OES is to expertly manage data on correspondence and documented decisions (records) for the Secretary and Deputy Secretary across many USDA offices, using information system platform for intake and file management. This position will perform a variety of tasks in support of OES leadership and requires regular interactions/customer service with the Department's various agencies and staff offices on controlled files.
- Provides analytical and administrative support for a variety of OES program initiatives and operations.
- Performs studies of clerical work processes and projects related to program operations in the areas of management and productivity improvement and work planning.
- Managing, tracking, coordinating, and monitoring projects and initiatives in support of OES.
- Ensures that documents associated with projects are presented in a manner that is easily read by reviewers. Utilizes legacy correspondence systems and new agency correspondence systems.
- Receives a wide variety of OES-related inquiries from throughout USDA and from other agencies. Processes USDA intake in alignment with the Dispatch correspondence system.
- Receives and assesses a variety of requests and researches and responds to inquiries and issues.
- Provides recommendations to leadership for improvements, such as enhancing productivity or improving customer service.
- Identifies issues and deficiencies related to work and recommends improvements for effective and efficient operations.
- Proactively coordinating initiatives, efficiently handling intake and auditing Dispatch's intake of executive correspondence, and tracking and maintaining related records, while providing status reports.
Requirements
Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. Time in grade: Current federal employees applying for a promotion opportunity must meet time-in-grade (TIG) requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. Minimum Qualifications: Applicants must meet the Specialized Experience and/or Education requirements as shown below. If qualifying based on experience, your application or resume must clearly show that you possess the specialized experience requirements. Specialized experience is defined as experience that is typically in or related to the work of the position to be filled and has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position. GS-09: Qualifying experience for GS-09 includes one year of specialized experience comparable to GS-07 which included experience processing executive correspondence intake; reviewing and refining workflows regarding executive correspondence; and communicating with customers and internal staff. OR Master's degree or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to a master's degree or equivalent graduate degree or LL.B. or J.D. if related. OR A combination of education and experience as described above. NOTE: Equivalent combinations of education and experience are qualifying for the GS-09 grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.